10% of the rental and use fee, reception, and other applicable items make up the “deposit”. The deposit and a signed contract are required to reserve an event date. The remaining 90% of the rental and use fee, along with any other applicable charges will be paid out in equal monthly payments (unless other arrangements are made), beginning at the signing of the rental agreement, ending 30 days prior to the event. The entire balance must be paid 30 days prior to the event.

All cancellations must be in writing. If the wedding is cancelled, written notice must be given to Occasions. Refund will be given only if Occasions schedules another event on the same date. If another event is scheduled, Occasions will refund one-half of the money paid to date, excluding the deposit. If another event is not scheduled, no refund will be made.

Every effort will be made to schedule the rehearsal the day before, or two days before the wedding.

Occasions provides many silk flowers and decorations. However, you may provide flowers and decorations of your choice.

The client may have access to the facilities at the time determined by the bride and Occasions’ representative.

All items must be removed during the contracted hours booked, unless other arrangements are made. The last hour of the event booking is allowed for item removal. This includes flowers, linens, dishes, candles, gifts, personal affects from the dressing rooms, etc.

No smoking allowed inside either building. There is a designated smoking area and proper disposal of smoking items will be provided outside.

The bride and her attendants may arrive at the agreed upon time between the bride and Occasions at Stone River. The bride may have as many service providers as desired, including hair and make up artists, etc. The groom and his groomsman may arrive at the same specified time, if desired.

Photographs may be taken one hour before the wedding starts, or at the conclusion of the wedding before entrance into the reception. Other agreed upon times may be scheduled, if desired.

Occasions provides a wedding coordinator for your wedding, or you may use your own. However, if the latter option is chosen, please notify Occasions staff of the coordinator/ planner’s name and phone number. This individual will work in conjunction with Occasions staff.

You are welcome to bring your own caterer, or you may use our in-house caterer. There is a kitchen use fee for outside vendors. If Occasion’s caterer is used, final guest count is required ten working days prior to your event. When final guest count is received by Occasions ten days prior, that number may not be reduced. If final guest count is not received, the original guest count will be used as the guaranteed number.

Some events require the lessee to clean facilities and will require a deposit; however, for most events, Occasions provides clean up.

Birdseed, rice, and confetti are prohibited and may not be used. Bubbles only may be used on premises.

Only real rose petals may be used outside, no synthetic petals. Only synthetic petals may be used inside, no real petals.

No staples, tacks, nails, tape or any other form of attachment likely to damage paint or woodwork is to be used to fix signs or decorations to the interior walls and ceilings or to the exterior of the building.

All decorations must be freestanding. Candles are allowed only if in votive holders or contained properly. Only the tapered, mechanical, non-drip candles must be used in candelabras and are provided by Occasions. All candles outside need to have a globe or cylinder surrounding the candle, which Occasions has available.

Occasions at Stone River does not serve alcohol; however, the lessee may bring their own under certain conditions. Beer, wine, and Champaign may be brought in only if a uniformed Rockwall County off-duty policeman provides security, and a TABC licensed bartender is used, which are both booked through Occasions. Please refer to Occasions Alcohol Policy for details of use.

A list of names and phone numbers of vendors is available upon request.